Payroll Outsourcing & Management Services

Payroll is not a monthly task. It is a monthly deadline.

Nobody notices payroll when it works. It becomes visible in exactly three situations: a salary lands short, a statutory due date is missed, or a reconciliation will not close and the month cannot be reported.

All three usually share a root cause. Attendance sits in one system, salary structures in another and statutory registration in a third, so the last week of every month goes on closing the gaps by hand. A process built that way depends on one person knowing where everything is.

SourceIT runs payroll to a published calendar with defined cut-offs, a single reconciled output and named accountability for every filing. Payroll for deployed workforces and for our clients' own employees, across every location we run, on the same calendar every month.

One reconciled output, on the same date, every month.

What our payroll service covers

End to end, from attendance capture through to Form 16, handled as one account.

Salary processing

Monthly computation across salary structures, grades, shifts and locations, including overtime, incentives, allowances and arrears.

Attendance and leave integration

Attendance from site, leave balances, absence and overtime feeding directly into the payroll run rather than arriving separately.

Statutory deductions

Provident fund, ESIC, professional tax, labour welfare fund and TDS, computed against current rates and thresholds.

Disbursement support

Bank-ready payment files, salary registers, and payslip generation and distribution.

Statutory filings and returns

Monthly, quarterly and annual filings with EPFO, ESIC and the Income Tax Department, tracked against due dates.

Year-end documentation

Form 16 issuance, investment declaration and proof collection, and tax computation support for employees.

Exits and settlements

Full and final settlement computation, leave encashment, recovery adjustments and relieving documentation.

Reporting and MIS

Cost by site, department and cost centre, headcount movement, statutory liability and variance against the previous month.

Employee query handling

A defined channel for payslip, PF and tax queries, so your HR team is not the first line of support.

Payroll works better when the same partner handles compliance

Payroll and statutory compliance are the same data viewed twice. The wage register that feeds your salary run is the wage register a labour inspector asks to see. When two vendors own those two views, they drift, and the drift usually surfaces during an inspection or an audit.

SourceIT runs staffing, payroll and compliance management on one stack, so the attendance record, the salary register and the statutory filing come from a single source. There is nothing to reconcile between vendors because there is only one vendor.

What a disciplined payroll month requires

A published calendar with defined input cut-offs, agreed before the first run.

Attendance captured at source rather than re-keyed from a separate sheet.

An exception report raised and cleared before anything is finalised.

A client sign-off gate between computation and disbursement.

Statutory due dates tracked per filing, with one named person accountable for each.

A wage register that reconciles to attendance and to the statutory filing.

Year-to-date data held cleanly enough that Form 16 is a report, not a reconstruction.

The statutory filings we handle

Computed, deducted, remitted and filed against the due date that applies to each one.

Provident fund: monthly ECR filing and contribution remittance

UAN generation and KYC, member transfers and withdrawal support

ESIC: monthly contribution filing and remittance

ESIC employee registration and insurance number generation

Professional tax: deduction, remittance and returns under state rules

TDS on salary: monthly deposit and quarterly Form 24Q returns

Form 16 issuance and investment proof collection

Labour welfare fund deduction and remittance where applicable

Bonus and gratuity computation and provisioning

The single output rule

Attendance, the salary register and the statutory filing are three views of one dataset, so we produce them from one run. That is why the numbers agree without anyone reconciling them afterwards, and why a query about a payslip and a query about a PF challan reach the same team.

Data security and confidentiality

Salary, bank details, PAN and statutory identifiers all sit in one file, so access to it is deliberately narrow.

A named team, not a pool

Access is restricted to the payroll team assigned to your account, so you know who can see the file.

Aadhaar handled through authorised channels

Aadhaar numbers are not stored in plain text, and Aadhaar-based verification is carried out only through UIDAI-authorised channels.

You remain the data controller

Where SourceIT processes payroll on your behalf we act as a data processor, with the processing terms set out in the service agreement.

Platform partners under agreement

Our platform partners operate under written confidentiality and data processing agreements.

The payroll review

Before changing anything, it is worth knowing what your current month actually costs you in time and in risk. A payroll review looks at your present process end to end and comes back with what we would run differently and what we would leave alone.

Current cycle mapped against statutory due dates

Attendance to payroll handoffs and where they are re-keyed

Filing history and evidence retention

Salary register reconciliation

Year-to-date and Form 16 readiness

Exit and full and final settlement turnaround

Request a Payroll Review Talk to an Expert

You get a written summary of findings and a recommended cycle. Yours to keep, whether or not you engage us.

Frequently asked questions about payroll outsourcing

What does payroll outsourcing include?

At minimum: salary computation, statutory deduction, disbursement support, statutory filing and payslip issuance. SourceIT also covers attendance integration, full and final settlements, Form 16 and monthly MIS reporting.

Is payroll outsourcing legal in India?

Yes. Employers may appoint a third party to process payroll and file statutory returns on their behalf. Legal responsibility for compliance remains with the employer, which is why the provider's filing discipline matters as much as its processing accuracy.

Can you run payroll for our permanent employees, not just contract staff?

Yes. Payroll management is available as a standalone service for a client's own employees, independent of any staffing engagement.

How do you handle a mid-month joiner or exit?

Both are handled within the standard cycle. Joiners are registered for PF and ESIC at onboarding and paid pro rata. Exits trigger full and final settlement computation, leave encashment and relieving documentation.

Can we switch providers mid-year without losing tax data?

Yes. Mid-year transitions require the year-to-date earnings, deduction and TDS data from your current provider. We handle the migration and reconciliation so employee Form 16s remain correct for the full financial year.

Which system do you run payroll on?

Payroll and workforce management run on StaffingGo, accessed through the employer self-service portal. It operates under a written confidentiality and data processing agreement.

Why run payroll and compliance with the same partner?

Because they are the same data. The wage register behind your salary run is the wage register an inspector asks to see. Running both on one stack means the attendance record, the salary register and the statutory filing come from a single source.

Runs alongside the rest of the stack

Get payroll off your month-end.
Talk to our team.

Tell us your headcount, your locations and how the current cycle runs. We will come back with what we would change, what we would keep, and what the month would look like from the first run onward.

Talk to an Expert Request a Payroll Review